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Gulbahar Tobacco International FZE

HR Admin cum Receptionist – Temporary Contract

Location: Jebel Ali (JAFZA), Dubai, UAE
Employment Type: Temporary Contract (4–6 Months)

About the Job

Gulbahar Tobacco International FZE is looking for a well-organized and professional HR Admin cum Receptionist to join our team in Dubai, JAFZA, on a temporary contract for 4–6 months to cover maternity leave.

The ideal candidate will manage front-desk operations while providing HR and general administrative support, ensuring the smooth day-to-day functioning of the office.

Key Responsibilities

HR Administration

Assist with employee onboarding and offboarding, including documentation, ID cards, and access passes.
Maintain and update employee records, HR files, and databases.
Coordinate with the PRO for visa processing, renewals, and JAFZA-related documentation.
Prepare offer letters, employment contracts, NOCs, and other HR-related documents.
Support payroll preparation by maintaining attendance, leave, and other employee records.
Assist with employee training, performance reviews, and company activities.
Ensure proper documentation and compliance with applicable UAE Labour Law and JAFZA requirements.

Reception & Office Administration

Welcome visitors and clients professionally and direct them to the appropriate departments.
Answer, screen, and transfer incoming calls.
Maintain visitor records and follow company security procedures.
Coordinate meeting room bookings and monitor office supplies.
Handle incoming and outgoing mail, courier services, and general office administration.
Keep the reception area neat, organized, and presentable.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field.
1–2 years of experience in HR administration, preferably in a similar role.
Previous experience in JAFZA or a UAE-based company is an advantage.
Basic knowledge of UAE Labour Law and JAFZA procedures.
Proficiency in MS Office, particularly Word, Excel, and Outlook.
Good communication and interpersonal skills in English.
Professional attitude, strong organizational skills, and attention to detail.
Ability to multitask and work effectively under pressure.
Availability to join immediately or at short notice is preferred.

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