Gulbahar Tobacco International Fze
HR Admin cum Receptionist
Dubai, Dubai•Temporary
About the Job
Gulbahar Tobacco International FZE
HR Admin cum Receptionist – Temporary Contract
Location: Jebel Ali (JAFZA), Dubai, UAE
Employment Type: Temporary Contract (4–6 Months)
Employment Type: Temporary Contract (4–6 Months)
About the Job
Gulbahar Tobacco International FZE is looking for a well-organized and professional HR Admin cum Receptionist to join our team in Dubai, JAFZA, on a temporary contract for 4–6 months to cover maternity leave.
The ideal candidate will manage front-desk operations while providing HR and general administrative support, ensuring the smooth day-to-day functioning of the office.
Key Responsibilities
HR Administration
- Assist with employee onboarding and offboarding, including documentation, ID cards, and access passes.
- Maintain and update employee records, HR files, and databases.
- Coordinate with the PRO for visa processing, renewals, and JAFZA-related documentation.
- Prepare offer letters, employment contracts, NOCs, and other HR-related documents.
- Support payroll preparation by maintaining attendance, leave, and other employee records.
- Assist with employee training, performance reviews, and company activities.
- Ensure proper documentation and compliance with applicable UAE Labour Law and JAFZA requirements.
Reception & Office Administration
- Welcome visitors and clients professionally and direct them to the appropriate departments.
- Answer, screen, and transfer incoming calls.
- Maintain visitor records and follow company security procedures.
- Coordinate meeting room bookings and monitor office supplies.
- Handle incoming and outgoing mail, courier services, and general office administration.
- Keep the reception area neat, organized, and presentable.
Requirements
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 1–2 years of experience in HR administration, preferably in a similar role.
- Previous experience in JAFZA or a UAE-based company is an advantage.
- Basic knowledge of UAE Labour Law and JAFZA procedures.
- Proficiency in MS Office, particularly Word, Excel, and Outlook.
- Good communication and interpersonal skills in English.
- Professional attitude, strong organizational skills, and attention to detail.
- Ability to multitask and work effectively under pressure.
- Availability to join immediately or at short notice is preferred.